The delivery has now reached the end of the planning stage, a process which has involved the study of several different collaboration tools, with one in particular being in focus. The study was accomplished by a small group of employees, led by Palorial. The starting point was the detailed insights in the needs of and the demands from the organization as a whole, raised from talks Palorial earlier had with all concerned employees.
The evaluation group had a list of requirements were simplicity and legal claims were among the most important. The test had its starting point in several occurring work task f ex how to simultaneously work within same document, how to create and communicate within groups, how to keep confidentiality. The groups reached a conclusion on which tool to recommend.
Within this stage of “planning” a hard part is to know when you have planned enough. A member of our evaluation group has a saying “you can only learn to swim in water” which of course, is true. However, when does one jump in? It could be regarded wise to try “dry-swimming” at the side of the pool first in order to get an idea of depth, water temperature etc. However, at some point, there is no more training or research to be done; one must jump in! Naturally, within a working group there will always be some people who are eager to start and some who are reluctant. To know when to “go for it” is a sensitive matter. My belief, as a change manager of digital collaboration, regarding the contract department, is that the time for action is now. In my opinion, a lack of action will result in a backlash against digital collaboration.
Another task on the agenda has been to gain the approval of Helsingborg’s central administration. This was important to me as even though the Contract Department operates independently from the Central Administration, I felt it wise to build relations, thus securing support in order to ensure that a future decision to go for digital collaboration is not overruled by a central proposal.
To begin this process I had a very productive meeting with Jukka Heino, responsible for it-development and author of the city of Helsingborg’s e-strategy. We shared many ideas on the digitalising and organisational development.
I then, with my employer, Fredrik Röstenius, head of the Contract Department, met with the newly recruited “Head of Internet”, Helsingborg, Joakim Jardenberg. Again, a successful meeting with a desired result …. Our proposal has been favored.
Finally we have arrived at the day when (hopefully) the decision to implement digital collaboration is to be taken by the management of the Contract department. My next blog post will report further on this milestone.